Associate Buyer Procurement

NOTICE: The posting for local applicants only - is not for those applying for a global assignment and/or for employees working outside of Cipla's U.S. Subsidiaries or Affiliates

1. Job Purpose

The role is to manage the P 2 P (procurement 2 payment) process for materials, Opex and Services, ensuring cost-effective purchasing while maintaining quality and compliance standards.

This role involves supplier management, negotiation, rate contract, agreements and process optimization and continuous improvement, Automation, develop Reports to support the organization's operational needs.

2. Key Accountabilities

List the expected end results that must be achieved in order to fulfil the job purpose and the activities that help in achieving these results.

• End-to-End procurement process, RFQ, negotiation, ensuring requests are fulfilled on time deliveries, services, contract, agreements right price and on time payment. Focus and resolve payment queries invoices.
• Create and manage Purchase Orders (PO) based on Purchase Requisitions (PR) using SAP for services, contracts, lab consumables, and miscellaneous items, ensuring accuracy and alignment with end-user requirements.
• Work closely with end users to procure Opex and Services (for testing/calibration, PMP, rate contract so on).
• Develop and maintain strong, professional relationships with suppliers/vendors to ensure compliance with quality standards and timely delivery of goods and services.
• Negotiate pricing, terms, and conditions with suppliers and vendors to achieve favourable outcomes while meeting organizational requirements.
• Identify, evaluate, and develop alternative vendors to diversify the supply base, mitigate risks, and ensure continuous supply. Conduct thorough assessments to ensure new vendors meet quality, cost, and delivery standards.
• Monitor and evaluate supplier performance. Implement corrective actions as necessary to ensure that quality, cost, and delivery targets are met.
• Plan and coordinate logistics activities, Tariff impact, Freight to ensure efficient transportation and timely delivery of goods. Optimize shipping methods and routes to minimize costs and improve supply chain performance.
• Coordinate with the end user and utilize SAP to understand the current inventory to optimize inventory levels, ensure no stockouts situation
• Create and analyse PR-PO conversion reports, open order reports, and customized spend analysis reports to track and improve procurement processes.
• Identify opportunities for cost savings and process improvements. Implement strategies to enhance procurement efficiency and effectiveness.
• Maintain clear and effective communication with internal and external stakeholders to address issues, facilitate smooth operations, and ensure alignment with procurement strategies.
• Prepare detailed minutes of meetings to keep all relevant parties informed.
• Ensure all procurement activities comply with legal and organizational policies. Identify and mitigate risks associated with procurement activities.
• Propose and implement innovative solutions to improve procurement processes and drive strategic initiatives. Stay informed about market trends and industry best practices.
• Manage the procurement of materials and components, ensuring that all materials meet required specifications and are available to support production schedules. Work closely with suppliers to negotiate terms and secure best discounted pricing.

• Addressing on time response from vendor for closure of deficiencies within desired timelines.

3. Key Interactions

Who (internal/external) does this position interact with on a regular basis to perform this role? How often and for what purpose?

4. Skills & Knowledge

                State the minimum acceptable proficiency for this job. Do not state incumbent-specific information

                Educational qualifications:

                Bachelor’s degree / High school / Diploma in Chemical/Engineering related field

                Relevant experience:

• 3+ years of experience in operations, procurement, vendor negotiation, Agreement and rate contracts. project management supplier management, and logistics.
• experience in materials/parts purchase, data analysis, reporting, and providing strategic insights, vendor negotiations, continuous improvement.
• Familiarity with procurement software tools, SAP, Microsoft Suite, GMP, and best documentation practices.
• Understanding of supply chain and inventory management systems, forecasting, and budgeting.
• Excellent analytical, problem-solving, and decision-making skills.
• Exceptional communication and presentation skills, with the ability to convey complex information clearly

to senior management.

• Ability to work with Cross functional team to understand requirement for the procurement.
• Strong understanding of compliance and risk management principles in procurement and supply chain processes.
• Ability to stay updated on industry trends and apply best practices to improve organizational performance.

• Proven track record in vendor management, including alternate vendor development, database creation.

About Cipla

Cipla is a leading global pharmaceutical company, dedicated to high-quality, branded, and generic medicines. We are trusted by healthcare professionals and patients across geographies. Over the last eight decades, we have strengthened our leadership in India’s pharmaceutical industry and fortified our promise of strengthening our global focus by consolidating and deepening our presence in the key markets of India, South Africa, the U.S., and other economies of the emerging world. Driven by the purpose ‘Caring for Life’, Cipla’s focus has always been on making affordable, world-class medicines with a reputation for uncompromising quality standards across the world. In the last 85 + years, Cipla has emerged as one of the most respected pharmaceutical names in India as well as across more than 100 countries. Cipla is a fast-growing pharmaceutical company with a continued focus on the expanse of our strong legacy. Over the last five years, Cipla has significantly expanded its portfolio and presence in the U.S. with both a generic and brand division.

InvaGen Pharmaceuticals, Inc.

InvaGen Pharmaceuticals is a Cipla subsidiary engaged in the development, manufacture, marketing, and distribution of generic prescription medicines with focus on a range of therapeutic areas, including cardiovascular, anti-infective, CNS, anti-inflammatory, anti-diabetic, and anti-depressants. The company was founded in 2003 and is based in Central Islip and Hauppauge, New York. In October 2020, InvaGen established its project site in Fall River, Massachusetts to support the launch of Cipla’s respiratory business in the United States.

Equal Opportunity Employer

Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Cipla, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require reasonable accommodation to make your application or interview experience a great one, please contact the recruiter.

About the Salary/ Pay Range: The salary range mentioned above is an anticipated base salary range for this position. Exact salary depends on several factors such as experience, skills, education, and budget. Salary range may vary based on geographic location. In addition to base salary, this position may be eligible for benefits and participation in a bonus program based on performance and company results.