Team Member - Material Planning (SA)

Division

Supply Chain Management 

Job Purpose

Review of production plan, Creation of monthly Purchase requisition of raw material and packing material for a specific cluster of units as per plan available in IBP/SAP by monitoring existing inventories, collaborating with procurement, Supply planner, Unit planner teams as per plan available in IBP/MRP as per set guidelines and ensure material availability.

• Initiate and co-ordinate action plans to manage materials shortages.
• Complete Monthly shortages reports.
• Expedite or defer materials as per SAP or Unit Planner recommendations to support business requirements timeously.
• Ensure maintenance of SAP master data to drive and support MRP.
• Propose and evaluate continuous improvements and cost reduction initiatives.
• Provide material schedules (Forecasts) to all suppliers on a quarterly basis for a rolling 12 months.
• Minimize or eliminate excess inventory.
• Proactively eliminate Slow-moving and Obsolete stock (SLOB).

Key Accountabilities

• Creation of Purchase requisition for raw materials and packing materials based on production plan available as per set guidelines and ensure material availability.
• Liaise with Procurement, Plant Planners, Stores, QA and manufacturing teams on delivery of material.
• Check with Procurement and ensure material delivery to ensure material availability. Action on rejection by procurement.
• Ensure to raise Purchase requisition for RM, PM in adherence to the agreed standards of quantities and timelines for optimum inventory levels at all units.
• Liaise with Procurement, Stores team on the action for the non-moving inventory such salvaging, disposal, destruction to avoid CoPE reduction and ensure minimum loss on non-moving, slow moving inventory.
• MIS & Reporting 

Major Challenges

1. Co-ordination with multiple stakeholders (Procurement, Unit Planners, manufacturing teams, Quality, RA, )
2. Monthly Material Availability report as per plan available.
3. Get critical materials resolution with procurement in weekly huddle meeting.
4. To meet yearly inventory target by tracking routine receipt and consumption of materials
5. Avoid loss due to CoPE of materials by ensuring right material on right time and on time consumption.

Internal Key Interactions

• Procurement team for material related issues like tracking PO delivery schedules on time,
• Supply planner, Unit production planner for production schedule
• Store Units for inventories and delivery of goods
• Quality for analysis of materials and rejections
• Finance and central planning for material related information.

External Key Interactions

• LL manufacturing units for gathering production schedules, inventories and production plan.

Dimensions

1. Maintain inventory target
2. Avoid CoPE by reducing generation of non-moving, slow-moving materials
3. Ensure the accuracy of material planning master data (in compliance with stock, logistic constraints and supplier contractual agreements).
4. Ensure the creation of Material Planning documents in line with Procure to Pay core model processes
5. Organize and maintain regular reviews with Unit Planners and Procurement to ensure material planning documents are sent to suppliers and respective delivery confirmation are received from Suppliers and or Procurement.
6. Ensure the MRP exceptions are analysed and actioned accordingly and anticipate supply problems (backlogs, shortages, no demand….
7. Support Buyers and Unit Planners when issues identified and evaluate the risk/impact on production/projects
8. Set up recovery actions with main stakeholders
9. Supporting Unit Planners and Procurement in following up on missing parts.
10. Validate deliveries performances KPI's with different stakeholders (Internal & External) and action plans.
11. Validate the top worst Suppliers with Procurement and support appropriate action plan
12. Ensure application of appropriate communication routine with Suppliers based on their delivery performances by Buyer and Unit
13. Contribute to risk/impact assessments and mitigation action plan

Education Qualifications

Grade 12/ Matric/ Equivalent and
Bachelor’s degree or equivalent in:

• Mechanical Engineering
• Industrial Engineering
• Bachelor of Commerce
• Finance
• Supply Chain Management 

Or any other related qualification

Relevant Work Experience

• 4-6 years of supply chain and/or operations experience in pharmaceutical, FMCG industry, or other manufacturing specifically in manufacturing units
• Excellent presentation skills and ability to proactively contribute to customer presentations

Desirable:

• Good knowledge of SAP or ERP systems, MRP, IBP and various SAP transaction, reports related to materials.
• Good communication skills, influencing skills, techno-commercial knowledge, MS Office skills and SAP or ERP know-how, stakeholder management.