Officer - Stores

Division

Department

Sub Department 1

Job Purpose

Maintain, upkeep and execute processes of stores with regard to direct/indirect material, area of work, material handling equipment and storage etc. as per safety compliance, cGMP norms and QMS to support, execute and coordinate in functioning of stores processes.

Key Accountabilities (1/6)

Execute the store operations like receipt, dispensing and dispatch etc. materials as per cGMP procedure to avoid any cross contamination & to achieve manufacturing targets

• Execute the dispensing activities as per the plan
• Weigh, count and verify materials as per purchase order and receipt documents and store materials in designated area
• Manage the dispensing activity to ensure compliance to cGMP
• Dispense the materials required for manufacturing, stock transfer and exports as per cGMP norms
• Ensure cross contamination of material is prevented while handling by following all procedure strictly

Key Accountabilities (2/6)

Maintain the online documentation & area as per cGMP guidelines and regulatory requirements to avoid any deviation

• Review the status labelling of materials to ensure correct labelling is performed by quality
• Perform status labelling for equipment and accessories
• Monitor logs and area on day-to-day basis to avoid any deviation during internal and external inspection
• Update data entries in online documentation to avoid data integrity

Key Accountabilities (3/6)

Dispose the scrap generated periodically in stores to remove blockage and ensure smooth store operations

• Ensure segregation and removal of scrap material by coordinating with housekeeping
• Minimise scrap related hazards through the risk management processes

Key Accountabilities (4/6)

Maintain safety in the store operations by complying to safety norms to reduce the incidences and accidents

• Monitor the store assistants to use proper safety appliances while handling materials during receipt and dispensing
• Identify and report  possible hazards and handle (storage, receipt , issuance) hazardous materials safely

Key Accountabilities (5/6)

Prepare receipts and issue materials on time by coordinating with purchase and user department to ensure required material is positioned in scheduled time

• Indent of materials as per correct quantity & delivery schedule from purchase department
• Manage material receipts while adhering to relevant SOP & store the goods as per the required storage condition
• Account the receipts of materials by making GRN
• Issue materials to user department by following SOP as per given schedule

Key Accountabilities (6/6)

Review stock of materials and store goods in appropriate conditions to reduce materials damage due to improper storage and for smooth production activity, and update in the system

• Monitor and record the environmental conditions of area and equipment
• Store the goods in designated places as per required storage conditions
• Carry out the reconciliation of reviewed physical stocks and update the effect of reconciled stocks in system

Major Challenges

• Delay in delivery time due to frequent changes in the production plans and shifting priorities.  Erratic delivery time by production. Overcome by conducting status meetings, escalation and continuous follow ups
• Delay in routine work due to system failure and issue of slips. Overcome by training from SMEs and manually working to reduce idle time

Key Interactions (1/2)

• Manufacturing for dispensing planning (Weekly)
• Packing for prioritization of production (Weekly)
• Quality Control for release and sampling (Daily)
• Quality Assurance for discrepancies and non-conformances (Daily)
• Purchase for receipts (Daily)
• Accounts for invoice submission (Daily)
• Planning prioritize production (Daily)
• Customs for re-warehousing (Daily)
• Safety for safety norms and approval of destruction material (Daily)
• Engineering for maintenance issues (Daily)

Housekeeping for sanitization (Daily)

Key Interactions (2/2)

• Equipment Supplier for dispatch related (Need Basis)
• Transporters for deliveries (Need Basis)
• Courier for tracking of materials monthly
• Government authorities for stamping of weights (yearly)

Pest Control Services for pest related issues (Daily)

Dimensions (1/2)

• Average number of GRN for raw material / packing material : 300 per month
• Average number of materials removed (expired/rejection) : 50 per month
• Average number of dispatches : 30 per month
• Achieve internal OTIF more than 90%
• Achieve Zero reportable accidents / incidences during manufacturing
• Achieve 0% errors in online documentation
• Meet 100% compliance to SOP and safety regulations
• Maintaining proper storage condition (100%)
• 100% Clearance/disposal of non-moving/rejected materials

Dimensions (2/2)

Key Decisions (1/2)

• Bin Allocation
• Handling of material at designated place
• Set priority for dispensing of a particular material as per manufacturing requirements
• Set priority for unloading of vehicle of a particular consignment

Key Decisions (2/2)

Improvements in store operations, facility and documents to Section Head – Stores

Education Qualification

Graduate or D. Pharm

Relevant Work Experience

0-2 years of experience with exposure to stores operations, preferably in a pharma company with regulatory approvals