Purchasing Manager

As the Purchasing Manager, you will be responsible for defining and managing the purchasing needs of raw materials, finished products, packaging materials, spare parts, consumables, and miscellaneous items. You will lead supplier sourcing, qualification, negotiation, and contract management to ensure timely, cost-effective, and quality supply. You will oversee supplier performance, invoice validation, risk assessment, and collaborate closely with internal teams to support the company’s supply chain objectives.

Accountability Cluster

Major Activities / Tasks

Purchasing Needs Definition

Identify purchasing requirements for RM, FP, PM, spare parts, consumables, and miscellaneous items.

Supplier Sourcing & Qualification

Source and qualify suppliers based on quality, cost, and reliability criteria.

Specification & Supplier Consultation

Define product specifications and manage supplier consultations and requests for proposals.

Negotiation & Contract Management

Negotiate supply conditions (cost, quality, delivery time, payment terms) and manage contracts.

Order Management & Follow-up

Prepare, launch, and monitor purchase orders and contracts to ensure timely delivery.

Supplier Performance & Risk

Monitor supplier performance, conduct audits, evaluate risks, and implement corrective actions.

Invoice & Payment Control

Validate supplier invoices, resolve disputes, and ensure timely payments.

Cross-functional Coordination

Collaborate with supply chain, production, quality, and finance teams to align purchasing activities.

• Ensuring availability of materials while optimizing costs and quality.
• Managing supplier risks and mitigating supply chain disruptions.
• Achieving timely delivery to avoid production delays.
• Leading supplier negotiations to secure favorable terms.
• Maintaining strong supplier relationships and continuous improvement.
• Leading and motivating the purchasing team to achieve targets.

Internal

External

• Supply Chain Team (S,C,I)

• Suppliers / Vendors

• Production Team (S,C,I)

• Logistics Partners

• Quality Assurance (S,C,I)

• External Auditors

• Finance Team (R,C,I)

• Regulatory Bodies

• Sales Team (S,C,I)

• Market & Industry Networks

• HR Team (S,C,I)

• (S = Support, C = Consulted, I = Informed, R = Responsible)

Manage purchase volumes and values aligned with company needs (e.g., annual procurement budget).

Monitor supplier base size and number of active contracts.

Track on-time delivery rates and cost savings achieved.

Ensure compliance with procurement policies and procedures.