Department Head - Stores

Division

Department

Sub Department 1

Job Purpose

Manage and monitor store operations through optimum utilization of resources while providing support to manufacturing by ensuring availability of materials to achieve their OTIF while following cGMP and safety guidelines

Key Accountabilities (1/6)

Plan, monitor & control the warehouse operations by coordinating with R&D, ADL, SCM, QC/QA & production in order to ensure material availability to support achieve manufacturing OTIF

• Review and approve the requirement plans to ensure the adequate material is available as per production plan by coordinating with SCM and Production
• Provide guidance in maintaining the inventory as per S&OP norms
• Monitor the receipt and dispensing activity as per cGMP
• Ensure timely dispatch of finished goods as per dispatch plan
• Ensure timely calibration and verification of equipment and instruments as per the schedule
• Review and approve the procurement of common inventory items and distribute to respective units to reduce cost, number of lots and analysis time

Key Accountabilities (2/6)

Monitor activities related to material management and inventory control in order to ensure smooth functioning of manufacturing and packing operations

• Review and maintain receipt, issuance, despatches and accounting of materials      
• Manage the disposal of rejected and expired material within timeframe
• Monitor accounting of contract manufacturing and ensure effective job work activity by coordinating with vendors
• Monitor the safe clearance of non-moving material while transferring to other units or scrap sale
• Review the accounting of all transaction related to materials in SAP
• Provide guidance and training to officers on handling the material to avoid losses during material movement
• Ensure the material is stored as per the storage conditions

Key Accountabilities (3/6)

Ensure cGMP and safety requirements are met by timely updating the team about revised guidelines to avoid any deviation within department while facing GMP audits

• Provide guidance in maintaining the sanitation and hygiene of stores
• Perform random check in stores and provide recommendations for upgrades related to facility, premises and equipment
• Ensure online entry, retention and destruction of records as per SOP
• Monitor the status labelling for materials, accessories and equipment and scrap material                  
• Ensure safe working conditions on shop floor for man and material and adherence to Health, Safety and Environment policy of company by providing training
• Monitor the implementation and closure of deviation, change control documentations, risk assessments and CAPA in consultation with Quality Assurance       
• Review and approve the SOPs and related documents

Key Accountabilities (4/6)

Manage the disposal of process waste on daily basis to clear the area and reduce space constraints and maintain hygiene of the area

• Monitor all the process waste generated when gathered at one location
• Review monitor the disposal of process scrap and waste on day-to-day basis by coordinating with Security and contractors

Monitor the quality management system for store operation to meet cGMP and regulatory compliance

• Ensure compliance of any deficiencies raised by QA during batch record review through deviations and training
• Evaluate the deviations and suggest immediate actions, categorization of deviations and assess its impact
• Perform additional review of deviation if it is not closed within the specified time period

Key Accountabilities (5/6)

Monitor the stamping activity and maintenance of records for central/state excise and CBN to avoid any penalty / loss of duty and timely compliance of statutory norms

• Monitor the mass verification of Bullion weights and stamping of scales and weights for the unit by coordinating with vendors and Govt. departments
• Review necessary documentation for receipt, issues, and stocks of various controlled drugs or state controlled raw materials
• Monitor the filing of quarterly and monthly returns at CBN and state excise
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• Prepare documentation for NOC release from state excise and CBN
• Ensure timely renewal of various certificates / licences, timely applications of rebate claims by coordinating with Govt. agencies
• Monitor the destruction of controlled substance and other expired products as per norms laid down by the government agencies
• Ensure issuance of all export/import NOC from CBN with timeline for smooth export activity

Key Accountabilities (6/6)

Mentor/coach the team members and identify training needs in order to maximize performance of team members and to achieve better control in operations

• Identify the training needs, prepare yearly training calendar for team members and provide training
• Evaluate the safety training effectiveness in team members by checking awareness about safety policy and cGMP

Major Challenges

Key Interactions (1/2)

Key Interactions (2/2)

Dimensions (1/2)

Dimensions (2/2)

Key Decisions (1/2)

Key Decisions (2/2)

Education Qualification

Graduate. Degree/Diploma in management preferable

Relevant Work Experience

8-10 years of experience in store of pharmaceutical organisation with knowledge of cGMP and knowledge of SAP