Warehouse Coordinator

Accountability Cluster

Major Activities / Tasks

1. Maintain the availability of required materials as per production plan to ensure uninterrupted production and help achieve manufacturing OTIF                   

• Schedule the materials to purchase by aligning with the production plan and regularly following up for delivery 
• monitor inventory levels and coordinate with planning & sourcing team for replenishment of stocks
• Indent material for new product launches as per the requirement by coordinating with production and follow-up with purchase for timely delivery
• Provide status of new products material to tech transfer during new product meetings

2. Monitor the store operations for compliance to cGMP and set standards to meet the regulatory requirement and to ensure audit readiness

• Ensure proper receipt, verification, segregation, storage, labelling and accounting of Packing Materials         
• Monitor material is stored as per proper storage condition with required segregation as per the material property and its storage condition
• Ensure all the required material is received as per SOP & is accounted properly                                         
• Ensure to monitor retest schedule and raise retest note timely for Packing Materials and get them released as per packaging plan
• Ensure cross contamination of material is prevented while handling i.e. by following all procedure strictly
• Collate and prepare change controls, deviations, qualifications and validations studies documents as per cGMP
• Ensure real time correct data entries in the system and on documents by reviewing the documents during dispensing
• Generate report of next inspection date of materials and raise GRs as per production demand 
• Prepare receipt, issuance/dispensing and accounting of materials  
• Follow-up for clearance of rejected material with purchase for timely removal from unit by coordinating with unit QA
• Control and handle the damaged container as per SOP

3. Manage the disposal of non-moving or slow moving items and ensure clearance of items before expiry to control the cost of inventory

• Review the non-moving, low shelf life items periodically and ensure timely disposal
• Coordinate with other Cipla locations, purchase and planning for salvage of non-moving inventory

4. Ensure safety requirements are met by timely updating the team about revised guidelines to avoid any incidences or accidents within department to comply to the HSE norms

• Monitor the use of proper safety appliances while handling the materials during receipt and dispensing by store personnel
• Identify potential hazards and hazardous materials and ensure proper handling for storage, receipt and issuance
• Maintain sanitation and hygiene in stores facility to ensure audit readiness
• Ensure correct status labelling for materials, accessories and equipment by checking the labels

5. Monitor the activities related to new equipment like purchase, commissioning and handover etc. as per cGMP requirement to facilitate smooth operations

• Procure new equipment as per product requirement and GMP requirement
• Monitor the installation of equipment and prepare qualification documents and SOPs

6. Prepare dispatch plans for finished formulations as per schedule to meet OTIF

• Follow-up with QA for timely release and arrange vehicles for scheduled dispatch
• Plan the distribution of materials as per customer requirements by coordinating with logistics, corporate, export etc.