Vendor Compliance Coordinator

Job Purpose

Manage and monitor vendor selection, vendor compliance and documentation activities and coordinate with third party & internal functional audits to ensure complete alignment to SOPs and Company standards.

• Manage and implement vendor approval and review process for Cipla SA to ensure a robust vendor selection process aligned to quality & regulatory standards.
• - Manage & implement vendor approval and review process to ensure compliance with internal and external quality registration and standards.
• - Review and monitor vendor compliance regularly and escalate any non-conformities or any quality issues to the concerned stakeholders.
• - Manage and monitor all vendor compliance and quality reports, SOP’s, certifications and licences and documents to ensure accuracy and updated database.

• Manage and update approved vendor/supplier list as per the change approval process to ensure compliance to SOP’s and quality agreements.
• -Manage, monitor, and update complete vendor/supplier list along with new additions or de-selections in line with the set standards and change control process.
• - Maintain all GMP certificates, manufacturing licences, quality agreements and other key documents of the selected vendors and ensure completion and as per the required standards for compliance as per SOP’s and vendor selection process.

• Conduct & coordinate external third-party audits to ensure compliance to SOP’s and quality standards and assist with internal audits when required.
• - Conduct and coordinate third party audits of external vendors to ensure alignment and compliance to SOP’s and regulatory/quality standards. Assisting with compilation of audit reports when performed by consultant and ensuring that audit reports are forwarded to the vendor within the set time lime established in the SOP.
• -Manage and coordinate closure of audit findings and filing of the external reports on the SharePoint.
• -Compiling and filing of internal audit reports when required.

• Develop and update SOP’s and conducting training on applicable SOP’s and QA induction to ensure complete understanding and compliance
• -Develop and monitor SOPs for applicable functions and ensuring updated and current SOPs are in place at all times.
• -Conduct applicable SOP training when required.
• -Conduct orientation training on Quality Assurance functions for new employees as a part of the induction programme.
• -Assisting with analytical queries within QA and liaising with external laboratories.
• -Provide ad hoc analytical support to the batch review team